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Easy Payroll Software -- 5 Ways to Eliminate Headaches and Hassles
Maybe easy payroll software won't work for your business. You know sometimes payrolls are just complicated and there's no way around it. That's not true at all for most small businesses though. What you need is software that's as simple and easy as possible. As you know, there's no room for errors with payrolls. Those checks must be right, but all those government forms and payments have to be right too. Here's how the headaches can be reduced, maybe even eliminated.
Headache Eliminator 1: Cut the learning curve.
Software costs include the time and money it takes to learn programs and to deal with the software maintenance. Here's a suggestion. Pick a proven software package that's already used by many companies. That way you're not a pioneer. Let others help work out the bugs and problems.
Headache Eliminator 2: Blend with your accounting system.
Pick a system that's perfectly compatible with your existing accounting software. Ideally the payroll system is form the same supplier as your main system. That way you get seamless integration of the payroll with all your other accounts. You don't want to be double entering any numbers or any other such nonsense.
Headache Eliminator 3: Prepared for deadlines.
Those quarterly returns and deposits and annual returns just come one after the other. What you want is calm preparation for every deadline. Here's the deal. You need some help to stay up to date with changes to the regulations and requirements, plus you need reminders about all those deadlines. Now software won't do any of that for you. But you can get updates and services that will keep you right up to date. Consider what it takes to let somebody else help you be always ready for payroll deadlines. That's with an update service or subscription.
Headache Eliminator 4: Checks ready or direct deposit.
How do you get the physical checks in the employees's possession? Do you print them or does someone else? Does it take special paper or plain paper? What about direct deposit? Is that an option? Preparing checks is a major project, but doing it yourself puts you in control and can save you money too.
Headache Eliminator 5: Online works too.
Ever considered online payrolls. Here's the deal. With online payroll, somebody else gets to keep the software up to date with all the tax law and regulation changes. That's for all the states. What a load of worries that can eliminate. Here's the other deal. With online financial capability you can file tax forms electronically and automatically. You can direct deposit payroll checks. You can meet every deadline by just insuring that the payroll information is entered at the right time. Access payroll from anywhere with an Internet connection. It's a serious option if you want to avoid major hassles.
Easy payroll software is the goal. Stress kills and nothing causes much more stress in the world of accounting than never ending payroll checks and reports. If there's a place to try to streamline the accounting and reporting system, it's in the payroll function. Eliminate deadline stress with the right software and everybody sighs a sigh of relief. Simple payroll software systems are worth the effort to find and implement.
About the Author:
Al Bullington is a CPA(retired) who also spent 15 years as a project manager with Fortune 500 companies. His main work focus now is small business start-ups.
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